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Q 1. Write a note on ‘purchasing’ in QS 9000. Explain the importance of ‘purchasing’.

July 14, 2012 By: Meliza Category: 1st SEM

Ans:- Purchasing in QS 9000

QS-9000 is much more specific on Purchasing than ISO 9000. It states that you have to ensure that you purchase only from an approved suppliers, which is facilitated with an approved supplier list. Also, you have to check materials against local regulations for safety, engineering, and environmental conformance. This requirement brings about uniformity in expectations and validations and is applicable for all countries, notwithstanding where your purchasing department operates.

In QS 9000, the requirement states that while evaluating your own suppliers, they should be chosen based on the capabilities and the terms of your purchasing contracts. QS 9000 makes automotive makers to see a uniform quality model used throughout the hierarchy of suppliers. You should plan on auditing your suppliers against QS-9000, or requiring third-party registration as an alternative.

IMPORTANCE OF PURCHASING IN A MANUFACTURING ORGANIZATION:

It is important to understand the scope of the purchased products under the scanner of ISO/ QS 9000. The purchasing requirements of the standard can be applied to designing the product, manufacturing it, installing it, maintaining it or operating the products and services. There are other supplementary activities like furniture, stationary, catering supplies which could be a part of the design, manufacture and installation operations but cannot be clubbed under the standard needs the organisations to ensure that purchased product confirms to specified purchase requirements. ISO/QS 9000 define a supplier as an organisation or person that provides a product or services. For example it could be hardware, software or processed materials. A supplier may therefore be a producer, distributor, retailer, vendor, contractor, subcontractor or service provider. The organisation which adhere and supply products based on requirements that are specified by the organisation, the customer, or by status and regulations that apply to purchase product are known as subcontractors. The organisation which supplies product based on their own delimiting conditions, rules and regulations are called Suppliers. For the ISO/QS 9000, the context of subcontractors and suppliers are considered one and the same. The expectations from a Subcontractor and Supplier are processed Purchasing requirements.

Purchasing refers to the process of buying an item at the right price. Purchasing is an activity which goes beyond the act of buying and includes planning and drafting a policy that covers a wide range of related and complementary activities.

The standards that are covered include Product or Service. A Product is defined as the result (output) of a process. The term defined as Product in the ISO/ QS9000 has four important categories which include materials which are processed, software, hardware and other services. A single product can have the ingredient of all the other products. For example, a car (automobile) which is the finished product consists of algorithms used to operate engine (software), wheel and tyres (hardware) and lubricants (processed materials).

The term Service is used to represent an interaction process between a supplier and the customer and has the capability of taking many forms. Service could refer the support the organisation gives to his customers. For example the warranty service provided. It could take the form of an intangible provision. For instance, transporting goods or advice are examples of intangible provision. Service could also include the maintenance provided such as repairing of product.

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